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Accounts Payable

Dayton, OH 45404

Posted: 06/24/2026 Employment Type: Contract To Perm Job Category: Clerical Job Number: AG125559624 Pay Rate: $18 / hour

Job Description

Job TitleAccounts Payable & Administrative Assistant
Core Responsibilities: Accounts Payable (60%)
  • Invoice Processing: Receive, verify, and enter vendor invoices and employee expense reports into QuickBooks.
  • Payment Execution: Prepare and schedule outgoing payments via check, ACH, or wire transfer according to invoice terms.
  • Vendor Management: Maintain accurate vendor files, establish new vendor profiles, and field payment inquiries.
  • Reconciliation: Reconcile vendor statements and resolve discrepancies to ensure accurate payment history.
  • Credit Cards: Track, code, and reconcile company credit card receipts monthly. [1, 2, 3, 4]

Core Responsibilities: Administrative Support (40%)
  • Front Desk & Communications: Answer phones, route calls, and manage the company’ s incoming/outgoing mail and email inbox.
  • Office Maintenance: Order and track inventory of office supplies and breakroom necessities.
  • Record Keeping: Maintain and organize both digital and physical office files.
  • Scheduling: Assist with scheduling internal meetings and maintaining company calendars. [1, 2, 3]

Qualifications & Skills
  • Software Proficiency: Hands-on experience with QuickBooks (or QuickBooks Online) is strongly preferred. Proficient with Microsoft Office Suite (Excel, Word).
  • Experience: 1– 3 years of combined experience in bookkeeping, accounts payable, or general administrative support.
  • Attention to Detail: High level of accuracy for data entry and financial reconciliations.

Meet Your Recruiter

Adela Gloady
Senior Personnel Coordinator

Adela’s previous experiences as a social worker and restaurant manager have given her the perfect skill sets for recruiting. Adela has been providing excellent customer service to clients and employees alike since 2012.

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About Dayton, OH

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